We are seeking a highly organized Office Manager with a strong background in a construction office setting. This vital role combines administrative excellence with ensuring smooth and timely filings, effective communication, and grace under pressure.
Responsibilities
- Manage multiple day-to-day office operations, including administrative tasks, clerical duties, and occasionally scheduling sales appointments
- Self-motivated individual with an understanding of prioritizing tasks
- Payroll (50-100 employees) in multiple states; Certified payroll
- Assist with new candidate sourcing, recruiting, onboarding, & new hire e-verifying
- Manage unemployment account (daily)
- OSHA reporting and record keeping annually
- Assist commercial sales with access to portals for bidding
- Bid package assembly
- Actively update, prepare and submit prequalification packages for state/federal agencies and commercial contractors
- Manage 401k and pension plan contributions with yearly true-up/reconciliation
- Assemble and submit sales/use taxes monthly and annually for multiple states
- Coordinate intensive worker’s comp and general liability insurance audits annually
- Financial management including journal entries, month end and year end closings using construction software program
- Track subcontractor COIs; File and mail year end 1099s to subcontractors
- Commercial Job costing
- Liaison to firm’s bank and accountant
- Assist with answering phone and scheduling residential sales call appointments as needed
Qualifications
- Proven experience in office management or administrative roles with strong clerical and organizational skills
- Strong multitasking abilities with keen attention to detail; adept at managing schedules and handling multiple priorities simultaneously
- Best candidate can anticipate areas needing attention and skilled at using discretion and prioritizing tasks to be completed
- Best candidate understands the need for confidentiality
- MA Notary a plus
Join us as an Office Manager to bring efficiency to tasks and projects n a daily basis. Your expertise will help us create a seamless office experience that supports our team’s success while fostering a positive environment for all.
