Ready To Go To Work?

We are seeking a highly organized, detail-oriented, and customer-focused Front Desk Administrator / Payroll Clerk to join our team. This position serves as the first point of contact for applicants, employees, clients, and visitors while also supporting payroll processing, on-boarding, compliance, and day-to-day administrative operations.

Key Responsibilities

Front Desk & Customer Service

• Welcome and assist candidates, employees, clients, and visitors in a professional and friendly manner.
• Answer and direct incoming phone calls.
• Respond to general inquiries and provide outstanding customer service.
• Maintain a clean, organized, and professional reception area.

Recruiting & On-boarding Support

• Enter candidate information into the company's HRIS/Applicant Tracking System.
• Process and review employment applications.
• Conduct background checks.
• Complete federal I-9 Employment Eligibility Verification and E-Verify processing.
• Prepare and complete all new hire on-boarding paperwork.
• Ensure employee files are accurate, complete, and compliant with company policies and applicable laws.

Payroll Administration

• Collect employee timecards and timesheets from clients and temporary employees.
• Review timesheets for accuracy and resolve discrepancies.
• Enter payroll hours into the payroll system.
• Process weekly payroll accurately and on schedule.
• Maintain payroll records and assist with payroll reporting.
• Communicate with employees and clients regarding payroll questions.

Administrative Support

• Perform data entry with a high level of accuracy and attention to detail.
• Maintain employee records and confidential documentation.
• Scan, file, and organize personnel records.
• Assist with office correspondence, reports, and general administrative projects.
• Post open positions on job boards and company website.
• Support recruiters and management with daily office operations.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Previous administrative, payroll, HR, staffing, or office experience preferred.
• Strong computer skills, including Microsoft Office (Word, Excel, Outlook).
• Experience with payroll or HRIS systems is a plus.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Exceptional attention to detail and accuracy.
• Ability to prioritize multiple tasks in a fast-paced office environment.
• Friendly, dependable, and team-oriented attitude.