We are seeking a dedicated and highly organized Administrative/Property Management professional to join our team. This role involves overseeing daily office operations, managing property-related administrative tasks, and providing exceptional customer service to tenants, vendors, and visitors. The ideal candidate will possess strong office management skills, proficiency in various computer applications, and the ability to handle multiple responsibilities efficiently. This position offers an engaging environment where attention to detail and proactive communication are essential for success. Bilingual skills are preferred with previous property management experience a plus
Responsibilities
- Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Maintain accurate records through data entry, filing, and document proofreading to ensure organizational efficiency
- Provide excellent customer support by responding promptly to inquiries via phone or email, ensuring positive interactions
- Assist with property management duties such as lease documentation, tenant communication, and maintenance coordination
- Handle clerical responsibilities including typing correspondence, managing files, and supporting administrative projects
- Support bookkeeping activities by tracking payments, processing invoices, and maintaining accurate financial records
- Ensure adherence to office policies and maintain high standards of phone etiquette and professionalism
Skills
- Proficiency in QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and basic computer literacy
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment
- Excellent written and verbal communication skills; bilingual abilities are a plus
- Previous office management or administrative experience within property management or related fields
- Knowledge of clerical procedures such as filing, proofreading, data entry, and calendar management
- Ability to prioritize tasks efficiently using time management techniques while maintaining attention to detail
This position is a vital part of our team dedicated to maintaining seamless office operations while delivering outstanding service. We welcome motivated individuals eager to contribute their skills in a dynamic environment committed to excellence.
