Job Summary:

We are seeking a detail-oriented and organized Administrative Assistant to provide support for our client’s sales team and provide general office coordination and maintenance. The ideal candidate will ensure efficient operation of the office.

Essential Functions:

• Manage incoming calls, emails, and other correspondence. Respond appropriately or redirect inquiries as needed.

• Support sales reps by generating sales quotes and reports, managing marketing supplies, and compiling product information.

• Provide client service and support by managing sales orders and troubleshooting shipping issues.

• Monitor and replenish office supplies and marketing material inventory, ensuring availability for smooth office operations.

• Client database management and data entry.

• Assist managers as needed, performing tasks such as research, scheduling, and project coordination.

• Minimum of 3 years’ experience as an administrative assistant in a sales office preferred.

• Ability to prioritize tasks and manage time effectively in a fast-paced environment.

• Ability to adapt to changing priorities and work well under pressure.

• Excellent verbal and written communication skills.

• Proficiency in MS Office suite and database management.

• Experience with Expensify, QuickBooks and Salesforce is a plus.

• Ability to operate standard office equipment including computers, phone systems, scanners.

• High level of accuracy and attention to detail in all tasks.

• High school diploma or equivalent is required; college degree preferred.